If you love to cross your T’s and dot your I’s then we want to hear from you. Our lovely Upper GI Surgeon is looking for a quietly confident Medical Secretary to provide medical administration and Personal Assistance tasks from your home. This is a true working from home role. All your dealings with our patients will be via phone or electronically (there will be no face to face interaction). We are flexible on how many hours per day, but the phones must be manned and managed each working day.

Our practice is looking for an experienced professional Medical Secretary who will report directly to our Surgeon. Our preferred candidate thrives in a hands-on fast-paced practice and excels in following processes and procedure so that our practice runs smoothly and efficiently.

Our ideal candidate will have the following:

Experience in customer service:

• Excellent communication skills with a positive and friendly manner and can-do attitude
• Professional demeanour when dealing with our Surgeon and patients (this is a must)
• Experience using Gentu (or similar medical software programs/IT savvy), or willing to learn new software
• Ability to work independently with initiative, a can-do, go getter type personality
• Understand the importance and have experience maintaining strict patient confidentiality (this is a must)
• Ability to work well under pressure and to multi-task in a busy environment
• Open to direction to ensure the smooth running of the practice
• Constantly takes pride in their work and productivity, who loves to assist and is flexible in times of demand
• Experience in managing Personal Assistant tasks

Responsibilities will include:

• Taking extreme pride in your work and have amazing work ethic
• Welcoming patients phone calls/contact in an efficient, professional, friendly and courteous manner
• Delivering exceptional customer service at all times
• Experience and confidence in arranging theatre bookings and surgical quotes
• Scheduling and managing patient appointments and assisting virtually with consultation sessions including invoicing and receipting
• Collecting and entering patient details
• Performing general administrative duties and ad-hoc duties as required for the Surgeon
• Prior remote working experience viewed favourably. Appropriate remuneration based on skills and experience. If this is a role you feel you would excel at email michelle@roomswithstyle.com.au or apply on seek. Ref: 724.

Do you pride yourself in your ability to mentor junior staff and help them with their professional growth? Then please apply!

We are looking for a Full Time Team Leader who will become a pivotal part of our team and who understands that caring for our lovely Surgeons, our staff and the Practice’s patients is as important as your professional skillset.

Your role will not only be growing and running our Practice but excelling at doing so. Our main hub is located in Campbelltown (free parking on site) where you will be located. To be successful you must have:

• A great understanding and extensive experience in Theatre Bookings, Surgical Quoting, Gentu Medical Software (or similar) including known Gaps, no Gaps and AMA fees
• Experience in working with various health funds and Medicare (Eclipse viewed highly)
• Have previous medical reception/secretarial experience including participating in consulting sessions (Urology experience viewed highly)
• Audio transcription (Dictaphone typing)
• Be a great team player – happy to assist others when needed
• Possess excellent team leading and organisational skills and show by example your outstanding work ethic and punctuality
• Display outstanding customer service skills to patients and all members of the Practice
• Have a capacity to perform well in a very busy environment – must be a skilled multi-tasker
• Happy to perform ad hoc administration duties for the Surgeons as needed

Traits:

• ‘Can do’ attitude who is extremely organised
• Clear and concise communicator and team builder
• Honest, trustworthy, loyal and dependable
• Friendly and charismatic personality
• Loves to mentor a team

Experience:

• Must have minimum two (2) years Senior Medical Secretarial/Team Leader experience
• Private Specialist experience is mandatory

The successful applicant will be rewarded with a supportive and dynamic work environment as well as a remuneration package, dependent on experience, which is above the Award Wage.  Apply now via email: michelle@roomswithstyle.com.au or on seek, quoting reference 723.

Do you enjoy building and maintaining a great culture in a Practice?  Are you driven and passionate about your work? Then we want to speak to you!  We are looking for a Practice Manager to join our team which includes 3 General Surgeons (with a special interest in Breast and Endocrine) who understand that caring for the Practice and the Practice’s patients is as important as your professional skillset.

• Have a good understanding and extensive experience in Theatre Bookings, Surgical Quoting, Genie Medical Software along with experience with QuickBooks Accounting Software and standard Practice Management budgeting and financials
• Be experienced in working with various health funds and Medicare
• Have previous medical reception/secretarial experience including consultation sessions
• Be a brilliant office administrator and have experience managing a team
• Possess excellent organisational skills, outstanding work ethic and punctuality
• Display outstanding interpersonal and communication capabilities
• Have a capacity to perform well in a very busy environment – must be a skilled multi-tasker
• The ability to accept responsibility and prioritise tasks and demonstrate high levels of initiative, motivation and empathy
• Happily perform duties as a Personal Assistant to one of the Surgeon’s; no task too big or too small

Traits:

• ‘Can do’ attitude who is extremely organised
• Clear and concise communicator
• Honest, trustworthy, loyal and dependable
• Friendly and charismatic personality

Experience:

• Must have minimum two (2) years Medical Practice Management experience
• Specialist experience is mandatory

The successful applicant will be rewarded with a supportive and dynamic work environment as well as a remuneration package, dependent on experience, which is above the Award Wage.  Apply now via email: michelle@roomswithstyle.com.au or on seek, quoting reference 695.

Can you impress us with your initiative, attention to detail and streamlined structure when undertaking your duties?  Then we want to hear from you.

An exciting new opportunity awaits an experienced Medical Receptionist. This is a full-time role based in our North West Day Hospital in Ascot Vale and also travel may be required to our Westpoint Day Hospital with notice or to cover leave.

Our paper-lite Practice is looking for someone who is mature minded, open to direction, flexible in their work style and a real team player.  This position will never be dull, it is fast paced and has loads of variety, as you will be working with different Specialists and Surgeons.

To be successful you will have most, if not all of the following:

• Take pride in your work, are compassionate and have the willingness and ability to be part of a team that strives to make a difference in the lives of our patients
• Pride yourself in your attention to detail
• Have a solid and stable work history and display outstanding interpersonal skills
• Excellent communication skills, with quiet confidence, time management and organisational skills.
• You love dealing with patients and have amazing Medical Reception skills
• Accountability, initiative, enthusiasm, a good work ethic and be genuinely committed to a long-term role
• Above all, you have a ‘can do’ flexible manner that is always calm – you shine in a busy practice
• Excellent verbal and written manner and presentation
• Multi-tasking and performing ad-hoc administrative duties as required

Essential skills and experience:

• Experience with Bluechip medical software (or similar)
• Gastroenterology Speciality experience (viewed highly)
• Previous experience in a private Practice setting, including managing a consultation session along with invoicing and receipting
• Theatre Bookings/Surgical Quotes experience
• Prior experience in billing (PHI and Medicare) (viewed favourably)
• Fluency in other languages such as Italian, Greek or Mandarin (viewed favourably)

This is a great opportunity to make this role yours.  If the above sounds like you, we would love you to apply. Quoting via email: michelle@roomswithstyle.com.au or on seek, Ref: 720.

Are you organised, pro-active, a great communicator, have a mature outlook and have a can-do attitude?  Then we would love to hear from you.

Our practice is established with a new Principal. We work within a reputable mode facility near the Fitzroy Gardens.  You will be working in the suite with other admin staff who work for other Specialists.

Our practice is looking for an experienced Specialist Medical Secretary who excels in empathy, sensitivity, caring for our Patients and our Surgeon – who is delightful.

Our Patients are our number one priority (this cannot be overstated)!  Prior experience in Private Surgical Practice is viewed favourably particularly Urology. Start-up experience viewed favourably.

Our rooms are in East Melbourne (great public transport options, parking a possible option). Flexible in your hours (if needed) would be viewed highly. Some days possible WFH option. Working within rooms with admin staff who work with other Specialists.

Key responsibilities:

• Have a great understanding and extensive experience in Theatre Bookings and Surgical Quotes
• Experience and understanding of Clinic to Cloud Medical Software (or similar)
• Be experienced in working with various health funds and Medicare (ECLIPSE)
• Handle consultation sessions (meet and greet) and telephone queries in a professional and warm manner
• Managing appointments, Invoicing, Receipting and Theatre Bookings and Surgical Quotes
• Basic IT skills
• Managing incoming emails including screening and prioritising
• Multi-tasking and performing ad-hoc administrative duties as required

Essential skills and experience:

• Previous experience as a Medical Secretary in a Private Practice setting (Urology viewed favourably)
• Clinic to Cloud experience (or similar Medical Software)
• Capability to set up a Practice and put processes and procedures in place
• Ability to be flexible in prioritising duties
• Excellent verbal and written communication skills
• Well-presented and professional in attire, written and verbal manner and compassionate with all patients
• Ability to work independently at the front desk

Preferred criteria:

• Experience in a busy/fast paced Practice
• Ability to increase hours to suit Practice (as needed)

If you are after an exceptional opportunity, this is the role for you.  We take pride in the care we provide for our Patients and would love someone to join us with the same ethic.  To apply email michelle@roomswithstyle.com.au or on seek, please quote ref: 718.

Our lovely Cardiologist who works in the Public and Private sector, is looking for a Medical Receptionist to provide medical administration and Personal Assistance tasks from your home.  This is a true working from home role.

We are requiring a “Brand Ambassador” to complement our Specialist in their caring and empathetic attitude to our patients.  They are our number one priority (this cannot be overstated).  All your dealings with our patients will be via phone or electronically (there will be no face to face interaction).

Our practice is looking for an experienced Medical Receptionist who will report directly to our Specialist.  Our preferred candidate thrives in a fast-paced practice and excels in following processes and procedure so that our practice runs smoothly and efficiently.

Our ideal candidate will have the following:

• Experience in customer service and experience in excelling at this (this cannot be overstated)
• Excellent communication skills with a positive and friendly manner and can-do attitude
• Professional demeanour
• Experience using Clinic to Cloud (or similar medical software programs/IT savvy), and willing to learn new software
• Ability to work independently with initiative
• Ability to work well under pressure and to multi-task in a busy environment and open to direction to ensure the smooth running of the practice
• Constantly takes pride in their work and productivity, who loves to assist and is flexible in times of demand
• Medical transcription or Dictaphone experience (viewed favourably)
• Experience in managing Personal Assistant tasks

Responsibilities will include:

• Welcoming patients phone calls/contact in an efficient, friendly and courteous manner
• Delivering exceptional customer service at all times
• Scheduling and managing patient appointments and assisting with consultation sessions including invoicing and receipting
• Collecting and entering patient details
• Performing general administrative duties and ad-hoc duties as required for the Specialist

Prior remote working experience viewed favourably.  Appropriate remuneration based on skills and experience.  If this is a role you feel you would excel at please apply.  Email michelle@roomswithstyle.com.au or apply on seek and reference: 715

You will be our true “Director of First Impressions” welcoming patients at our front desk to support patient flow through the Practice.  We want you to wow our patients with your empathy, compassion, professionalism (in manner and presentation) and flexibility.

Our practice is looking for an experienced Medical Receptionist who will report directly to our Practice Manager and Surgeon.  Our preferred candidate thrives in a fast-paced Practice and excels in following processes and procedure so that our Practice runs smoothly and efficiently.

Our ideal candidate will have the following:

• Experience in Customer Service and experience in exceling at this (this cannot be overstated)
• Excellent communication skills with a positive and friendly manner and can-do attitude
• Professional appearance and demeanour
• Experience using Clinic to Cloud (or similar medical software programs/IT savvy), and willing to learn new software
• Ability to work independently with initiative and also love being part of a team
• Ability to work well under pressure and to multi-task in a busy environment and open to direction to ensure the smooth running of the Practice
• Constantly takes pride in their work and productivity, who loves to assist and is flexible in times of demand.Responsibilities will include:
• Welcoming patients into the practice in an efficient, friendly and courteous manner
• Delivering exceptional customer service at all times
• Scheduling and managing patient appointments and assisting with consultation sessions including invoicing and receipting
• Collecting and entering patient details
• Answering phone calls and enquiries in a professional and friendly manner
• Performing general administrative duties and ad-hoc duties as required for the Surgeon and the Practice Manager
• Covering our Practice Manager’s leave

Ongoing professional development will be encouraged, and you will have the pleasure of working with and supporting highly regarded and professional Orthopaedic Surgeons and Associates, including Physiotherapists, who are recognised leaders in their field.

Appropriate remuneration based on skills and experience.

Hours: Monday to Thursday 9:00am till 5:00pm
Friday 8:00am till 4:00pm

If this sounds like a role that matches you, and you have the skills/experience required, we’d love to hear from you. Please upload your resume and cover letter or email michelle@roomswithstyle.com.au or on seek and quote ref: 713

Then this job sounds like it is a great fit for you!

An established O&G Surgeon is seeking an energetic, self-motivated and customer service minded Medical Receptionist for a Permanent role in Fitzroy.

Our practice is looking for an experienced Medical Receptionist who thrives in a fast-paced Practice and excels in empathy and care for our Patients.  Our Patients are our number one priority (this cannot be overstated)!  Prior experience in Obstetrics and Gynaecology would be viewed highly.

Our main hub is in Fitzroy (great public transport options) but you would be required to travel offsite to Reservoir and Essendon once per week/alternative weeks (parking onsite). Flexible in your hours (if needed) would be viewed highly.

Our ideal candidate will have the following:

• Experience using Genie/Clinic to Cloud (or similar medical software programs), and willing to learn new software
• Excellent communication skills with a positive and friendly manner and can-do attitude
• Experience at a Speciality Medical Practice (O&G viewed highly)
• Professional appearance and demeanour
• Ability to work independently with initiative and also love being part of a team
• Ability to work well under pressure and to multi-task in a busy environment

Responsibilities will include:

• Welcoming patients into the practice in an efficient, friendly and courteous manner
• Delivering exceptional customer service at all times
• Scheduling and managing patient appointments and assisting with consultation sessions including invoicing and receipting
• Collecting and entering patient details
• Answering phone calls and enquiries in a professional and friendly manner
• Performing general administrative duties and ad-hoc duties as required for the Surgeon and administration staff
• Covering our Medical Secretary’s leave
• Assisting our Surgeon, Medical Secretary and Practice Manager as required

Appropriate remuneration based on skills and experience.

If this sounds like you, and you have the skills/experience required, we’d love to hear from you.  Please upload your resume and cover letter on seek or email michelle@roomswithstyle.com.au and quote ref: 711

Do you enjoy being part of a Practice that is developing? Do you like a challenge?  Are you driven, empathetic and love attention to detail? Then please apply!

We are looking for a Medical Secretary who will become a pivotal part of our team who understands that caring for the Practice and the Practice’s patients is as important as your professional skillset.  Our two practices are located in South West Sydney (free parking on site). Travel will be required once a week to our other practice. Do you have:

• Have a good understanding and extensive experience in Theatre Bookings, Surgical Quoting, Genie Medical Software including known Gaps, no Gaps and AMA fees
• Be experienced in working with various health funds and Medicare (Eclipse viewed highly)
• Have previous medical reception/secretarial experience including participating in consulting sessions
• Audio transcription (Dictaphone typing)
• Be a great team player – happy to assist others when needed
• Possess excellent organisational skills, outstanding work ethic and punctuality
• Display outstanding customer service skills
• Have a capacity to perform well in a very busy environment – must be a skilled multi-tasker
• Happy to perform ad hoc administration duties for the Surgeons

Traits:

• ‘Can do’ attitude who is extremely organised
• Clear and concise communicator
• Honest, trustworthy, loyal and dependable
• Friendly and charismatic personality

Experience:

• Must have minimum two (2) years Medical Secretarial experience
• Private Specialist experience is mandatory

The successful applicant will be rewarded with a supportive and dynamic work environment as well as a remuneration package, dependent on experience, which is above the Award Wage.  Apply now on seek or by emailing michelle@roomswithstyle.com.au by quoting reference 708.

Experienced medical receptionist/secretary needed to join our busy team on a casual basis working alongside a generous and caring Obstetrician and Gynaecologist.

The nature of obstetrics and gynaecology is fast paced and the ideal candidate will need to show great empathy and care towards the patients, whilst working under pressure.

This position will be considered for job sharing and shifts can be divided.

Hours of work until 01 of August 2020

Monday- 8:45am-5:00pm or until close

Tuesday- 8:45am- 5:30pm or until close

Friday- 8:45am- 200pm

Possibility of part-time/full time position after 01 of August 2020.

Our main rooms are located in Fitzroy, convenient to public transport (tram and train).

Requirement to travel offsite once a week to our satellite rooms in the Northern suburbs with free car park available.

Key responsibilities:

• Meet and greet patients
• Answering telephones
• Managing new patient enquiries and bookings
• Scheduling appointments
• Invoicing and receipting
• Liaising with hospital bookings and theatre bookings
• Screening and prioritising incoming emails
• Multi-tasking and prioritising workload
• Assisting the Practice Manager

Essential skills and experience:

• Previous experience as medical receptionist/secretary
• Use of Genie / Clinic to Cloud software
• Excellent verbal and written communication skills
• Ability to work independently at front desk and as part of a team
• Professional demeanour and compassionate attitude

Preferred Criteria

• Experience in busy/fast paced environment
• Ability to move into full time work, once the current workplace restrictions are lifted
• Experience/interest in women’s health

This is an exceptional opportunity to join a small and friendly team who take pride in the care they provide their patients.

Contact michelle@roomswithstyle.com.au and reference A001.

Immediate start.