Current Positions


Current Positions

Please find below a few of our current available positions. If any of these roles are of interest to you, please submit your application via our ‘looking for work’ form, and ensure that you include the reference number for the position you are particularly interested in. If you have a current resume, please include this with your application as this helps us ascertain which position best suits you.

We look forward to receiving your application.
If you have any queries in relation to these positions, please don’t hesitate to contact us at michelle@roomswithstyle.com.au


Part Time Specialist Practice Medical Secretary- East Melbourne, VIC

Do you enjoy variety, have amazing customer service skills and is flexible in the workplace?  Then we want to hear from you.

Our Doctors are seeking two experienced self-motivated Medical Secretaries.  These positions are 1 x 3 days per week, and 1 x 2.5 days per week with a handover of half a day.

Your key responsibilities will include:

  • Providing an outstanding level of customer service and strong skill level on all aspects of a Medical Secretarial role including telephone manner and face to face interaction.
  • Experience using medical software (Genie – highly desirable).
  • Theatre bookings including surgery quotations (essential) including Health Funds (via Eclipse).
  • Audio typing (highly desirable).
  • IT savvy, with great troubleshooting skills and to perform ad hoc duties as required by Doctors.

To be successful in this role it is essential you can demonstrate:

  • Previous experience in a Specialist Medical Practice (Paediatrics/Breast Speciality) – highly desirable).
  • A professional approach to work, with exceptional customer care and service skills (we can’t overstate this).
  • Flexible in your approach to all aspects of the Practice and strong attention to detail.
  • Well-developed time management skills and ability to multi-task and work efficiently under pressure.
  • Great organisation skills with a can-do attitude.

Salary will be above the Award and based upon experience.  Please quote ref: 693 or apply here.


Part-Time Medical Secretary- Chatswood, NSW

An established Orthopaedic specialty practice is seeking an energetic, experienced, self-motivated and customer service minded Medical Secretary for a permanent part-time role in the Chatswood area.  As a pivotal member of this team, you will need to demonstrate an exceptional commitment to patient care and with the ability to think outside the square and display initiative.

Our ideal candidate will have the following:

  • Experience using Gentu (or similar medical software programs)
  • Excellent communication skills with a positive and friendly manner and can-do attitude
  • Experience at a Speciality Medical Practice (Orthopaedic viewed highly)
  • Professional appearance and demeanor with outstanding customer service and strong skill level on all aspects of the Medical Secretarial role (dealing with Workcover and TAC viewed highly)
  • Theatre bookings and Surgical billing (quoting) experience (Eclipse experience viewed highly)
  • Ability to work independently with initiative and also love being part of a team
  • Ability to work well under pressure and to multi-task in a busy environment
  • IT Savvy with great troubleshooting skills

Responsibilities will include:

  • Developing and implementing new practice systems. Welcoming patients into the practice and answering phone calls in an efficient, friendly and courteous manner
  • Delivering exceptional customer service at all times (cannot be overstated)
  • Scheduling and managing patient appointments
  • Undertaking Theatre bookings and Surgical billing including patient billing and processing of payments
  • Performing general administrative duties such as scanning, faxing, mail sorting, filing, and following-up patient inquiries
  • Supporting and assisting the Surgeon in a range of administration and ad-hoc tasks.
  • Own car and license to travel to other practice locations (if needed)

Appropriate remuneration based on skills and experience.

If this sounds like you, and you have the skills/experience required, we’d love to hear from you.  Please upload your resume and cover letter and quote ref: 694 or apply here.


Full-Time Medical Receptionist- Camberwell VIC

We are seeking an energetic, self-starter who is motivated and customer service minded. In this role, your main duties will be to ensure a smooth functioning and daily operation of the practice, along with looking after our two ENT Surgeons.

The right candidate will need to demonstrate an exceptional commitment to patient care and have the ability to drive and develop the centre as it grows, to ensure that it is working at its optimum.

Excellent presentation and communication skills (both written and verbal) are essential.

Your key responsibilities include:

  • Providing an outstanding level of customer service and strong skill level on all aspects of the Medical Secretarial role
  • Meet and greet, answering phone calls and patient queries
  • Arranging patient appointments
  • Billing of consultations
  • IT savvy, with great troubleshooting skills
  • Arranging quotes for planned surgery
  • Coordinating hospital admissions, theatre lists, and surgical paperwork
  • File management of medical records (paperless practice)
  • Liaising and referring with Doctors and other Medical associates
  • Dictation (audio-transcription) typing

To be successful in this role it is essential you can demonstrate:

  • Previous experience within a private speciality medical practice (ENT viewed highly)
  • Experience with Medicare and Private Health fund billing (Eclipse viewed highly)
  • A professional approach to work, with exceptional customer care and service skills (we can’t overstate this)
  • Medical software experience (Clinic to Cloud)
  • Flexible in your approach to all aspects of the Practice and strong attention to detail
  • Well-developed time management skills and ability to multi-task and work efficiently under pressure
  • Highly organised and excellent communication skills
  • A can-do attitude, no matter what the task

If this sounds like you, please apply here via seek and/or michelle@roomswithstyle.com.au, quoting ref: 691.

Salary is negotiable and dependent upon level of experience.


Part-Time Medical Receptionist- Wollongong NSW

Do you enjoy variety, have amazing customer service skills and are flexible in the workplace? Then we want to hear from you!

A delightful Plastics Surgeon is seeking an experienced self-motivated Medical Secretary.  This position is part-time (4 days per week Monday to Wednesday and Friday) with the possibility of growing for the right candidate.

Your key responsibilities will include:

  • Providing an outstanding level of customer service and strong skill level on all aspects of a Medical Secretarial role including telephone manner and face to face interaction
  • Experience using medical software (Genie – highly desirable)
  • Theatre bookings including surgery quotations (essential). Experience with Health Funds (via Eclipse)
  • IT Savvy, with great troubleshooting skills and ad hoc duties as required by the Surgeon

To be successful in this role it is essential you can demonstrate:

  • Previous experience in a Specialist Medical Practice (Plastics – highly desirable)
  • A professional approach to work, with exceptional customer care and service skills (we can’t overstate this)
  • Flexible in your approach to all aspects of the Practice and strong attention to detail
  • Well-developed time management skills and ability to multi-task and work efficiently under pressure
  • Great organisation skills with a can-do attitude

Salary will be above the Award and based upon experience.  Please email michelle@roomswithstyle.com.au to apply or apply here, please quote ref: 692 when applying.


Casual Medical Receptionist- Macquarie Park NSW

An established Orthopaedic speciality practice is seeking an energetic, self-motivated and customer service minded Medical Receptionist for a casual role (Tuesday and Thursday) in Macquarie Park.  The successful applicant will be comfortable with the day to day requirements of a busy specialist practice and have outstanding customer service skills (can’t be overstated) and a professional telephone manner.

Our ideal candidate will have the following:

  • Experience using Gentu (or similar medical software programs)
  • Excellent communication skills with a positive and friendly manner and can-do attitude
  • Experience at a Speciality Medical Practice (Orthopaedic viewed highly)
  • Professional appearance and demeanour
  • Ability to work independently with initiative and also love being part of a team
  • Ability to work well under pressure and to multi-task in a busy environment

Responsibilities will include:

  • Welcoming patients into the practice in an efficient, friendly and courteous manner
  • Delivering exceptional customer service at all times
  • Scheduling and managing patient appointments
  • Collecting and entering patient details
  • Answering phone calls and inquiries in a professional and friendly manner
  • Performing general administrative duties such as scanning, faxing, mail sorting, filing and follow-up patient inquiries
  • Patient billing and processing of payments
  • Supporting and assisting the Surgeons and fellow administrative staff in a range of administration and ad-hoc tasks.

Appropriate remuneration based on skills and experience.

If this sounds like you, and you have the skills/experience required, we’d love to hear from you.  Please upload your resume and cover letter and quote ref: 690

Position filled


Senior Medical Secretary/Team Leader- Richmond VIC

We are looking for an individual to join the team in a senior position who understands that caring for the practice’s patients is as important as your professional skillset. In this senior role, you would be working alongside our dynamic team to ensure smooth functioning and daily operation of the practice and also be the one to accept the responsibility of coordinating and organising our Senior Orthopaedic Surgeon.

The right candidate will need to demonstrate an exceptional commitment to patient care and have the ability to drive and develop the centre working at its optimum. Previous extensive experience in a senior secretarial role for a surgical practice is a must. You will utilise your amiable personality, flexible approach to supervise and provide further training as needed. You will be supported by our Practice Nurse, Receptionist, and administration team.  You will also have the full support and backing of the practice’s Business Management professionals, which includes marketing, Human Resources, Recruitment, and Financial teams.

Excellent presentation and communication skills (both written and verbal) are essential.

The role would be based at our Epworth Richmond rooms; however, some travel may be required to our other practice located in the inner eastern suburbs.  Flexibility to cover the Surgeon’s consulting hours would be viewed highly.  Parking on-site is included in this role.

Key responsibilities:

  • All administrative aspects of patient care
  • Reception relief
  • Regular liaison with the Practice’s Business Managers – Rooms with Style as required
  • Work with the management team to develop and implement marketing and development of the business
  • Working with the Surgeon to manage the Surgeon’s diary, consulting sessions, surgical bookings, and billings
  • Mentoring and training staff

Essential skills and experience:

  • Ability to develop and implement new practice systems. A can-do attitude and the ability to think outside the square and display initiative
  • Continuously improve the function and performance of the practice
  • Excellent with medical terminology, and have amazing organisational and time management skills
  • Experience with Medical audio-transcription and medico-legal
  • Liaising with other medical professionals
  • Previous experience liaising with large hospitals and their booking procedures
  • Prior experience in an administrative role within a specialist surgical practice
  • Sound understanding and experience with Mac’s and Microsoft Office Suite
  • Understanding and experience with surgical bookings and billings
  • Work autonomously without supervision and under instructions

Desirable skills and experience:

  • Previous experience with a specialist software program (e.g. Genie)
  • Experience working with or dealing with Orthopaedic Surgeons
  • A genuine interest and commitment to caring and wellbeing for the patients
  • Be able to work autonomously without supervision and handle situations whilst the surgeon is not there

If this position describes you, please forward a cover letter, your C.V. to: michelle@roomswithstyle.com.au, or apply here quoting ref no: 688.

Position filled


Medical Secretary – Full Time- NSW

A delightful Orthopaedic Surgeon (Spinal specialty) is seeking a full time experienced self-motivated Medical Secretary.  As a pivotal member of his team, you would travel to two consulting locations: Westmead and Kogarah.  At the Westmead location, you will be the face of the practice, handling consultation sessions and at our Kogarah practice (where the Surgeon consults once to twice a month) you will have support in this area.

Your key responsibilities will include:

  • Providing an outstanding level of customer service and strong skill level on all aspects of a Medical Secretarial role
  • Experience using medical software (Gentu- highly desirable)
  • Surgical bookings including surgery quotations (essential)
  • Surgical billing (essential) to Workcover, TAC, Health Funds (via Eclipse)
  • Audio typing (highly desirable)
  • IT Savvy, with great troubleshooting skills
  • Traveling with Principal to different locations

To be successful in this role it is essential you can demonstrate:

  • Previous experience using Medical Software and working in a Specialist Medical Practice (Orthopaedic – highly desirable)
  • A professional approach to work, with exceptional customer care and service skills (we can’t overstate this)
  • Flexible in your approach to all aspects of the Practice and strong attention to detail
  • Well developed time management skills and ability to multi-task and work efficiently under pressure
  • Ability to possibly work remotely on non-consulting days
  • Great organisation skills
  • Own car and license to travel to practice locations

If this position describes you, please apply and include a covering letter and your resume. Salary will be above the Award and based upon experience.

Apply here and please quote ref: 689.

Position filled


EN Nurse (Div 2)/Medical Admin- Richmond VIC

Our Practice
We are a busy well-established Orthopaedic group that consults across multiple sites (inner eastern suburbs).  Free parking provided at some sites and easy public transport access. You will join our established Medical Administrator/EN, who will support you in this role as you work together to provide a seamless experience for the practice and patients.

About the role
Join us in providing quality patient care through advanced clinical nursing practice, along with your strong administrative experience. This is a unique role that will include pre and post patient care (possibly even visiting patients whilst in hospital). Promoting and developing collaborative relationships amongst our health care team.

Duties – EN Role

  • Be the clinical point of contact between the patient’s and the surgeon.
  • Demonstrate advanced clinical skills, knowledge, and expertise (Orthopaedic experience well regarded)
  • Ensure Surgeon’s instructions and protocols regarding clinical care are meticulously documented and followed at all times
  • Gathering health histories, planning, and coordinating patient care
  • Wound care as directed

Duties – Medical Administration

  • Using your experience to work alongside the Surgeon to provide Patients with all aspects of administrative tasks including Surgeon’s diary, consulting sessions, surgical bookings and billings
  • Reception relief
  • Regular liaison with the Practice’s Business Managers – RWS as required

Essential skills and experience

  • At least 3 years as a qualified EN (Orthopaedic experience highly regarded), current AHPRA registration required
  • Previous experience using Medical Practice Software (Genie viewed highly)
  • Flexible in your approach to work, with exceptional customer service skills
  • A genuine team player (we can’t overstate this)
  • Well developed time management skills and ability to multi-task and work efficiently under pressure
  • Effective written and verbal communication skills with the ability to multi-task and prioritise
  • Ability if needed to assist in consults at our other practice sites (inner east)
  • Own car and license
  • Great organisational skills

How to apply
Apply here and quote reference number 686.

Position filled


Medical Secretary – Sydney

An established Upper GI surgeon is seeking a valuable and diligent person to fill this full-time position. Are you an experienced specialist medical secretary?

You will be responsible for all administrative duties required for the successful daily function of specialist medical practice.

We’re keen to find someone who ticks all (or most) of our boxes:

Essential skills and experience:

  • Experience with Genie Medical Software
  • I’m known for demonstrating high levels of initiative, motivation, and empathy
  • Previous specialist medical reception/secretary/management experience
  • Knowledge of medical terminology
  • Previous experience with surgical bookings and billings
  • Excellent organisational skills and work ethic
  • Outstanding interpersonal and communication skills
  • Perform well in a very busy environment – of course, I can!
  • Accept responsibility and a gun at prioritising tasks
  • Exceptional customer service
  • Audio typing
  • Your ‘can do’ attitude will exceed expectations

If you’ve said yes to all of the above and you believe in delivering a professional service, can provide empathy to our patients, are dedicated, have a great work ethic and have an easy going and flexible nature we’d love you to apply, quoting ref: 649.

The successful applicant will be rewarded with a supportive and dynamic work environment as well as a remuneration package which is above the Award Wage, dependent on experience.

Position filled


Medical Secretary – Three days per week – Malvern, Melbourne

Due to the growth of our well-established practice, an exciting opportunity awaits for a part-time medical secretary.

Are you seeking a work/life balance and would love a permanent part-time role? If you are available 3 days (preferably Mondays, Thursdays, and Fridays) and have Genie software experience, we would like to hear from you.

Conveniently located in Malvern with an immediate start, working for a well-respected specialist.

The role is diverse and requires a candidate with a mature approach, who is motivated and can take ownership of tasks as they arise. The candidate will have a strong customer orientation and a genuine passion, interest, and enthusiasm for healthcare.

The ideal candidate will have:

  • Previous medical secretary/PA experience in a specialist medical practice
  • Experience using Genie – essential
  • Experience with audio typing – essential
  • Exemplary communication and organisational skills
  • Advanced computer skills including Microsoft applications
  • High-level understanding of medical terminology
  • Excellent attention to detail and a high standard of personal integrity – trustworthy and loyal
  • The capacity to work efficiently, both independently and as part of a team.
  • The successful applicant will be rewarded with a friendly work environment as well as a remuneration package which is above the award wage, dependent on their experience.

If you have the initiative, desire and ability to contribute to the success of this medical practice we would like to hear from you – Job Reference: 647

Position filled


Medical Secretary

Sydney Location
A great opportunity for someone returning to the workforce.

Initially 5 to 15 hours per week – guaranteed one full day per week. Based at the Mater Hospital Specialist Suites in North Sydney, we also consult in Liverpool once a fortnight to once a month on a sessional basis.

You’ll be working most, not all: Tuesdays, Wednesdays, and Thursdays – a combination of full days and half days depending on patient load, essentially 1.5 to 2 days a week.

The successful applicant will be working with a bright, approachable, newly established specialist who needs your help in setting up and establishing the practice. This could be a perfect role for someone returning to the workforce who is looking to gradually reignite their career.

There will be lots of room to grow as this business expands.

About you:

  • Keen and available to work across two locations
  • Preferably have private practice experience
  • Experience with Genie medical software
  • Billings experience – a must
  • Take pride in your work, are compassionate and have the willingness and ability to be part of a team that strives to make a difference in the lives of our patients
  • Have a solid and stable work history and display outstanding interpersonal skills
  • Excellent communication skills, time management, and organisational skills
  • Be flexible in work hours to cover busy consulting days and have the capacity to increase your hours
  • Have excellent knowledge of medical terminology
  • Previous experience liaising with large hospitals and their booking procedures
  • Accountability, initiative, enthusiasm, a good work ethic and be genuinely committed to a long-term role
    Above all, you have a ‘can-do’ flexible manner

Perks and benefits:

The successful applicant will be rewarded with a dynamic work environment as well as a remuneration package which is above the award wage, dependent on their experience.

Close to public transport.

Great opportunity to put your stamp on this new practice.

If the above sounds like you, we would love you to apply. Send a covering letter and your C.V. quoting reference #637.

Position filled